Ensure Accurate Payroll Compliance with Greenshades

Feel confident in filing your taxes and staying compliant with Greenshades tax and compliance software.

Tax & Compliance Solutions

Ensuring tax compliance can be one of the most time-consuming and meticulous tasks for submitting payroll. Greenshades can strengthen pre and post-payroll compliance through our automated compliance checks and dedicated tax experts, helping to save time and costly tax errors.

Automated Payroll Taxes

Multi-state? Multi-location? No problem. Greenshades navigates taxes, reporting, and annual withholdings across every city and state, as well as at the federal level. Find 1099’s, EEOC, and State 1095-C’s in one helpful place.

• Comprehensive library of tax & information returns
• Our wizard guides you step-by-step through tax returns
• Seamless integration with your existing ERP system

Year-End Forms

Enjoy one solution for all your W-2s, 1099s, and other year end forms. Our software collects and validates your data, creates forms, and allows for easy reviews, bulk updates, and SSN verification. Finished forms are digitally distributed or printed and mailed to your employees and vendors. And suddenly, January feels more like a holiday.

• Easy uploads by collecting information from your payroll
• Our software will review year-end forms
• Easy distributions online, or printed and mailed

Managed Payroll Tax Service

Leave the number crunching to us. Our tax service experts are here to answer your questions and help you get your returns and payments submitted to the appropriate jurisdiction.

• Dedicated tax expert to ensure compliance
• No pre-funded account is needed
• Seamless integration with your payroll platform

Comprehensive Tax and Information Returns

Greenshades has an incredible library of resources that includes every government tax return and a wide assortment of resources for year-end forms including W-2s, 1099s, and more. We work around the clock to ensure we are always up to date on any changes in federal and state laws or regulations, so you never need to worry about being out of compliance.

• Support all tax returns at the Federal, State, & Local Level
• Support for all 1099s & forms such as W-2 Gs and 1098s
• Complete ACA Reporting

ACA and General HR Compliance

Keep your company compliant with Affordable Care Act provisions through continuous real-time validation, as well as comprehensive 1095-C reporting at year end. Beyond ACA, we’ll help you handle employee identity verification and Equal Employment Opportunity mandates.

• State and Federal ACA Returns
• Liability tracking and scheduling
• Equal Employment Opportunity Returns

COMPLIANCE WITHOUT COMPROMISE

The Greenshades Commitment

With Greenshades your payroll taxes will meet the highest standards of compliance.

Frequently Asked Questions

Discover the most commonly asked questions about Tax and compliance software.

What is a tax compliance system?

Tax compliance systems help you to stay compliant with complex state and federal regulations, and ensure you meet critical deadlines like tax filings. Manually calculating taxes can not only be time-consuming for the employer due to complex tax regulations, especially if you have employees across state lines. If mistakes are made during manual calculations, there can be fines associated, there can also be fees for missed deadlines. Tax compliance software helps to minimize this risk by automating the process, alerting you of any corrections that need to be made, and alerting you of important deadlines.

Are tax and compliance software automated?

Yes, tax and compliance software are automated.

How to choose an automated tax compliance software?

Understand your Business Needs
Understand your unique business needs for tax and compliance. For example, you may have out-of-state employees, or your company may be in an area with complex local codes that are hard to process. The tax compliance software you choose will need to understand how to navigate your unique needs. Also, consider how much support your team may need. You want to choose a provider that can give you as much support as you need. Evaluate your budget

Evaluate Providers
There are many options for tax compliance software providers that all may have similar product offerings, however, there are key factors to evaluate depending on your business needs:

What are some common compliance issues?

Trying to navigate state, federal, and local regulations can be tricky and can lead to compliance issues.

Missing important deadlines There are fines and penalties associated with missing important tax filing deadlines. Failure to pay payroll taxes on time can lead to paying a fine to the IRS that is calculated by how late you are on your payment.

Incorrect tax calculations Doing the incorrect deduction for federal, state, social security, and medicare taxes when calculating payroll can lead to the employer paying fines and paying the taxes on behalf of the employees.

Improper record keeping According to the EEOC organizations need to hold on to employee files for 1 year. Also, the FLSA states that payroll records must be held by the employer for 3 years, and must keep all records (employee evaluations, wage rates, etc.) for 2 years.

Incorrect employee information Misclassifying employees, incorrect employee wages, and incorrect personal information for employees can all lead to errors in their paycheck and year-end filing.

Time and attendance issues According to the law, employees working overtime must be paid time and a half. Miscalculation of overtime can lead to penalties or backpay to employees, and most importantly employees will receive incorrect pay that can cause them to lose trust in their employer.

What features should I look for in a tax compliance software?

When shopping for tax and compliance software there are some key features to look for to help maintain compliance:

• Customer service: Depending on your level of expertise, you may need a responsive customer service team to help assist you.
• Cloud-based software: There are laws in place for employers to keep employee’s files even after termination.
• Compliance checks: If you are processing payroll in the cloud, then when you add in tax and compliance software many providers add in compliance checks.
• Integration with existing technology: Be sure the tax and compliance software you choose can integrate with your payroll and HR software.

How much does it cost to use a tax and compliance software?

Tax and compliance software can be based on a few factors including your employee headcount and the number of states you need coverage in.